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The Observe-Up Thank You E-mail That Acquired Me Employed One Week After the Interview

Are you able to get the job you need with a thanks e-mail after a last interview too? Analysis says that the typical job candidate spends seven hours researching the corporate they’re interviewing with. However many nice interviews don’t flip right into a job.

Free Download: 30 Follow-Up Email Templates

When interviewing at HubSpot, I despatched a thanks e-mail that impressed my interviewers a lot they employed me inside seven days. Apparently, that is 20 days quicker than their common turnaround.

Interview thank you email graphic with title “The Thank You Email That Got Me Hired One Week After the Interview”

Must you ship a thanks e-mail after a last interview?

93% of People get nervous about job interviews, and also you most likely do too. That may result in some confusion and stress about one of the simplest ways to observe up. Recruiters and hiring managers are busy. You don’t wish to hassle them, however your timeline and priorities are vital too.

On the identical time, even in an important job market, there may be a whole lot of competitors on the market. In accordance with Gartner, solely 16% of latest hires have the talents they should succeed at the moment and sooner or later. And Robert Half’s analysis says that the shift from native to distant hiring implies that employers are getting 54% extra functions from expert candidates.

With many roles asking for three or extra interviews per candidate, how will you stand out? Constructing relationships all through the hiring course of will take a while and creativity. However there’s a easy and time-tested technique that candidates don’t at all times keep in mind – writing an important thanks e-mail.

The very best thanks e-mail after a last interview is just like the thanks notes that folks have their youngsters ship after birthdays and holidays. It’s a approach to present that you just respect their effort and time, and to genuinely say thanks.

However that is in your dream job and never your favourite aunt. So, let’s discuss standing out along with your thanks notice so you may get the job you need.

How one can Write a Thank You E-mail After an Interview

1. Overview your analysis.

64% of candidates analysis the individuals who’ll be conducting their interviews. They appear by firm web sites, Glassdoor, and social media. That analysis is important for a profitable job interview. On the identical time, this analysis doesn’t at all times floor throughout these conversations.

As a result of even the very best interviews are aggravating, it’s simple to neglect the small print. However these particulars are what recruiters and hiring managers are in search of in a candidate as a result of they present how excited you’re in regards to the job.

Whereas it’s not at all times doable to take notes throughout an interview, make sure to make notes afterward. For interviews the place you communicate with many individuals, attempt to write some fast notes after every dialog. This makes it simpler to recollect what was particular about every particular person and interview.

Earlier than you begin writing your thanks emails, evaluate your notes and analysis. This can make it simpler so that you can create compelling thanks notes.

2. Study what to not do.

You wish to be the right candidate for the job. That implies that you would possibly look to a thanks e-mail template to craft your thank yous. However that’s most likely not your finest subsequent step.

When you search “Observe up e-mail after interview” in Google, you may come throughout boring e-mail templates like this one:

So, what’s incorrect with it?

  • Seems like a template e-mail.
  • Fails to say any private connection or matter of dialog that occurred in the course of the interview.
  • Conveys a scarcity of curiosity within the firm.
  • Offers no added worth to the interviewer.

If I despatched this as my follow-up thanks e-mail, I’d as properly not have despatched one in any respect. I wanted to show that I deserved the job. That I used to be the particular person this group wanted.

3. Write a personalized, detailed follow-up primarily based in your interview conversations.

Right here is the word-for-word e-mail I despatched my future hiring supervisor:

I knew I needed my post-interview follow-up e-mail to convey these parts:

Context and Persona

I began jotting down notes after the interview to make sure that I may embrace some private connection or frequent curiosity that may assist the hiring supervisor keep in mind me in a pool of a whole bunch and even hundreds of candidates.


I attempted specializing in these primary themes to indicate how badly I needed the job:

  • Particular traits of the group that stood out to me
  • Components of the place that appealed to me most
  • Values that I share with the corporate

For instance, I emphasised the “scrappy, fast-paced” nature of the group as a facet that notably excited me about this position.


I recapped why I’d be an asset to the group and the corporate. As a substitute of speaking in generalities, I cited concrete examples of how I’d contribute by drawing from previous experiences and offered hyperlinks to numerous content material, tasks, and displays that I’ve labored on, a few of which I spoke about throughout my interview.


Employers aren’t simply in search of a professional and succesful candidate. They’re in search of real enthusiasm. I used to be thrilled about this potential job, and I advised them why.

4. Present your distinctive worth in an genuine method.

Good individuals wish to rent smarter individuals. So I discovered the best way to stand out from a whole bunch of different candidates.

I demonstrated I wasn’t simply certified for the place, however I used to be certified for the tradition. Years in the past, HubSpot printed a SlideShare on their “Tradition Code.

I used that code for instance (actually) how my persona matches HubSpot’s tradition.

A couple of hours after sending this e-mail, I noticed (utilizing HubSpot Gross sales) that the hiring supervisor, Anum, opened my emails and clicked my hyperlinks.

I had two extra interviews scheduled the next week. I used to be employed that Thursday night.

They later advised me the significance of this additional step within the hiring determination:

“Your private tradition code was a serious contributor in deciding to maneuver you alongside our interview funnel. Not solely was its content material reflective of how your values tied to our firm’s values, the act of constructing it confirmed hustle and that you just understood the significance we place on tradition at HubSpot.”

And now I am scripting this from my desk at HubSpot.

All due to a singular thanks e-mail.

How one can Add Worth in Your Observe-Up

When you can, attempt to tailor the accomplishments you point out to the kind of interview you simply had. For instance, after a competency-based interview, you would possibly wish to point out your expertise with a current trade development. You can additionally check with a particular app or software that got here up throughout your dialog.

In a behavioral interview follow-up, it could be higher to speak about the way you suppose your working model aligns with the group.

One other tip: Video interviews are extra in style than ever. The benefit of digital interviews implies that candidates may need extra interviews that finish with no job provide.

So, don’t simply take into consideration what you need to write in your e-mail. Take into consideration what else you may add that spotlights why you’ll be good for the position.

For instance, if you wish to educate a web based class, connect a brief video of you educating a category. When you’re making use of for a design position, add a graphic thanks notice to your e-mail.

If you wish to study extra about emails that get consideration, try this video from Nancy Harhut, an INBOUND favourite:

5. Ask good questions.

You completely wish to present your worth throughout your job search. However there’s one other important ability you additionally wish to present potential employers. Curiosity.

The technological advances that allow workers to make money working from home are additionally answerable for the velocity of change within the office. To roll with that fixed change, you could keep curious.

Office success additionally means teamwork, communication, and interactive problem-solving. Curiosity additionally exhibits empathy. It’s a straightforward approach to present interviewers your funding in different individuals and their position within the massive image.

Asking knowledgeable questions exhibits that you just’re not simply pleased with your work expertise and accomplishments. It highlights that you just’re additionally enthusiastic about what individuals at their firm are doing and the way they do it.

6. Overview your notice to be sure to haven’t missed something.

There are some things that each follow-up e-mail, regardless of how informal, ought to embrace.

First, create an authentic topic line in order that your thanks e-mail is straightforward to search out in a crowded inbox.

Subsequent, verify that you just ship your personalised e-mail to the correct particular person and that you’ve got spelled their title appropriately. Then evaluate your e-mail draft to ensure that the contents of your e-mail name consideration to your skill and enthusiasm for the position you’re making use of for.

Lastly, nail down the subsequent steps as you shut your e-mail. When you clearly define your expectations, it provides potential employers a greater likelihood to fulfill them.

Would you like an replace in your subsequent steps? Or do you could submit additional data for his or her evaluate? Perhaps you’ve gotten a private deadline due to one other provide and also you wish to know once they plan to succeed in out with a choice.

So, as a substitute of closing your e-mail with one thing normal like “Hoping to listen to from you quickly,” add a closing that clarifies your understanding of what occurs subsequent.

7. Customise your emails after every step within the interview course of.

Because the hiring course of normally consists of multiple interview and several other interviewers, you’ll have to issue that into your thanks emails. Take into account that interviewers might share your emails because the group decides on the correct candidate, so each e-mail needs to be (principally) distinctive.

Ensure you’re emailing everybody concerned in your utility course of. Then, customise your notes in response to the stage of the interview course of and what you mentioned with that particular person.

These are a number of examples that may allow you to draft emails all through the hiring course of.

Recruiter Thank You E-mail

Observe-up Thank You E-mail Template

Closing Interview Thank You E-mail

When you’ve made it to the ultimate stage of the interview course of and are awaiting a choice on the position, make certain your thanks e-mail is enthusiastic and assured. This manner the hiring supervisor has probably the most constructive doable impression of you earlier than making a choice.

It is wonderful how placing in a number of additional minutes of thought and creativity can get you precisely the place you wish to go. When you want extra inspiration, these follow-up e-mail templates are an important place to begin.

Your Closing Thank You E-mail Is Simply the Starting

Clicking “Ship” in your last interview e-mail could be the important thing to the subsequent dialog you’ve gotten. As soon as your e-mail is full, it’s time to consider the opposite choices that come after you hear about that elusive dream job.

Have you learnt your goal wage? What are you anticipating in your advantages? What about day without work? When you’re not chosen for this place, are you continue to hoping to work for this firm sooner or later?

The method of making use of in your dream job could be intense. However the extra you put together, the extra snug and assured you’ll be. Maintain constructing in your information and expertise, and also you’ll be heading for fulfillment.

This submit was initially printed in January 2019 and has been up to date for comprehensiveness.

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